Last updated: 31 December 2025
1. Who We Are
4Ever With Me (“we”, “us”, “our”) is a memorial platform that allows families and friends
to create and share online memorial pages in remembrance of loved ones.
Business name: 4Ever With Me
Legal status: Sole Trader
Country of registration: Northern Ireland (United Kingdom)
Contact email: support@4everwithme.net
Data controller: 4Ever With Me
We are the data controller responsible for your personal data under UK GDPR and the
EU General Data Protection Regulation (GDPR).
2. What This Privacy Policy Covers
This policy explains:
What personal data we collect
How and why we use it
How memorial content is handled
How children’s memorials are treated
Your rights under data protection law
This policy applies to all visitors, registered users, and contributors to memorial pages
on 4everwithme.net.
3. Personal Data We Collect
a) Account & Contact Information
When you create an account or contact us, we may collect:
Name
Email address
Login credentials (stored securely and encrypted)
b) Memorial Content (User-Generated)
When creating or contributing to a memorial, you may provide:
Name of the deceased
Dates of birth and death
Written tributes or biographies
Photographs or images
Embedded Spotify music links
⚠️ Important: Memorial pages on 4Ever With Me are public by default and can be
viewed by anyone with the link.
c) Contributions by Third Parties
Friends or family members may submit tributes or messages to a memorial. Any
personal data they include is provided voluntarily by them.
d) Children’s Memorials
We allow memorials for children. We do not knowingly collect personal data from
children directly. Memorial content relating to a child is submitted by an adult (such as a
parent or guardian).
4. Special Category & Sensitive Data
We do not intentionally collect sensitive personal data (such as medical records or
official cause of death).
However, users may choose to include sensitive information within tributes or
biographies. By submitting this content, you confirm you have the lawful right to share it
and understand it will be publicly visible.
5. How We Use Personal Data
We use your data to:
Create and manage user accounts
Publish and display memorial pages
Allow tributes and messages to be submitted
Provide customer support
Maintain site security and prevent misuse
Send essential service communications (e.g. account or memorial updates)
Where consent is given, we may also send:
Occasional platform updates or service announcements
6. Legal Basis for Processing
Under UK GDPR and GDPR, we process data based on:
Contractual necessity – to provide the memorial service
Legitimate interests – operating and protecting the platform
Consent – where you opt in to communications
Legal obligation – where required by law
7. Email Communications
We may use Brevo (Sendinblue) to send:
Essential service emails
Optional updates about the platform
You can unsubscribe from non-essential emails at any time using the link provided in
our emails.
8. Public Nature of Memorial Pages
All memorial pages are publicly accessible.
Please consider carefully what personal information you choose to include. Once
published, content may be viewed, shared, or indexed by search engines.
If you believe content infringes privacy, is inaccurate, or should be removed, please
contact us at support@4everwithme.net.
9. Cookies & Analytics
At present:
We do not use advertising pixels
We do not use behavioural tracking
Basic functional cookies may be used to:
Maintain login sessions
Ensure site functionality
If analytics or tracking tools are added in future, this policy will be updated accordingly.
10. Data Storage & Security
Our website is hosted with SiteGround
Data is stored on secure servers
Access is restricted to authorised parties only
We use appropriate technical and organisational measures to protect data
No system is completely secure, but we take reasonable steps to protect your
information.
11. International Data Transfers
Some of our service providers may process data outside the UK or EU (e.g. cloud
infrastructure or email services).
Where this occurs, we ensure appropriate safeguards are in place, such as:
Adequacy decisions
Standard Contractual Clauses
12. How Long We Keep Data
We retain personal data:
For as long as your account or memorial remains active
Or as required to comply with legal obligations
You may request deletion of your account or memorial at any time.
13. Your Rights
Under UK GDPR and GDPR, you have the right to:
Access your personal data
Correct inaccurate data
Request deletion of data
Restrict or object to processing
Data portability (where applicable)
Withdraw consent at any time
To exercise your rights, email support@4everwithme.net.
14. Complaints
If you are unhappy with how we handle your data, you have the right to complain to the
Information Commissioner’s Office (ICO):
https://ico.org.uk
We would appreciate the opportunity to resolve concerns first.
15. Changes to This Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.